Got a diploma from MIT Sloan, concern over your @mit.edu email address expiring, and a personal Gmail account? If so, this post is for you. I’ve put together some instructions for how to maintain your Email / Calendar / Contacts information before MIT shuts down our accounts. To be fair, I’ve already done this process for myself in bits and pieces over a month ago, so there may be gaps in the instructions I’ve compiled below – if so let me know in the comments and I’ll update. A lot of this process is long winded and semi-manual, but its the only way I know of at the moment. Good luck!
Step 1: Change your email for life forwarding address
Your @sloan.mit.edu email address for many of you forwards to your @mit.edu email address. A few months after graduation, the @mit.edu email will cease to work and your @sloan.mit.edu email address will begin to “bounce” (i.e. people will get a message that the email address is not valid). Change your forwarding email address at this URL and have it point towards your gmail address.
Step 2: Put up an out of office on your @mit.edu email
@mit.edu email addresses expire a few months after graduation. It’s a good idea to put up an out of office with your contact information going forward. You can do this on the Outlook Web Access client at http://owa.mit.edu. If you need instructions, you can find them here.
Step 3: Import your emails from MIT’s Outlook to Gmail
If you use gmail as your personal email address, you are in luck but its a little painful. You’re going to have to add your MIT email account and Gmail accounts as “IMAP” to a desktop mail client like Thunderbird (free), Outlook, Outlook Express, or Mail (Mac). I used Outlook myself, but regardless of what client you use there are plenty of instruction sites out there, just search for: “how to add IMAP email account to [Program you choose]“. The first step in the process is you need to enable IMAP on your Gmail account, instructions here. You can find the connection settings for the program you choose at these links for both MIT and Gmail. Once you’ve got both of the accounts set up in your mail client, let the emails sync down to your computer (could take awhile). Now comes the long process of manually dragging the folders or individual emails from your MIT account into your Gmail account. Good luck! It takes awhile…
Step 4 (Optional): If you’ve used MIT’s Outlook for contacts or calendar, you may want to import that to Gmail as well
Instructions on how to import contacts from your MIT’s servers to Gmail are here. Follow the links on this page to figure out the steps to exporting a “CSV” (comma-separated values) file. If you want to get your calendar (both historical and future) imported from MIT’s Outlook server and you use Outlook on a PC as your primary email client, then you’re in luck. There is an import tool that you can install and it will move all of your calendar appointments into Google Calendar found here. If you use a Mac or don’t use Outlook on your PC, you might be out of luck – this is the only way I know of for how to import calendars. Once you’re done with the sync, you can uninstall the sync software.
Best of luck, and please leave a comment if you find an easier way to accomplish any of these tasks!